Fax documents

The table on the right side of the Fax Management property page lists all fax documents that have been loaded into the mailbox for use with Fax On Demand.

This table has only three columns:

There are several actions you can take for a selected fax document: View, Send as Message, Send Fax, Copy, Rename, and Delete.  There is also a general option, Import Fax Documents.

Note: Any changes made to the fax documents using the actions below take effect immediately.  Clicking Cancel to close the Mailbox Editor will not undo these changes.

The View, Send as Message and Send Fax options are all covered in the Fax Messages section.

Copy

Right-click on a fax document in the list and select Copy to create a copy of the fax document with a different name.  You will be prompted to enter the new name; after doing so, click OK to make the copy.

Rename

Right-click on a fax document in the list and select Rename to change the name of the document.  You will be prompted for the new name; after entering it, click OK to change the name or Cancel to keep the original name.

Note: Fax documents must have numeric filenames because callers are prompted to enter the document number(s) for the document(s) they are requesting. There is one exception:  If the mailbox has only one fax document, then callers will not be prompted for the document number since there is only one document they can receive.

Delete

Right-click on a fax document in the list and select Delete to remove it from the list.  You will be prompted to confirm the deletion; click OK to delete the file or Cancel to keep it.

Import Fax Documents

Right-click anywhere on the fax documents table and select Import Fax Documents to open the Import Fax Document dialog.  This dialog allows you to navigate to any folder on the system and import any .TIF file as a new fax document in the given mailbox.

Select the file to import and click Open, or click Cancel to close the dialog without importing any files.

Note: The file will be copied into the Fax On Demand folder for the given mailbox with the same filename.  You may need to rename it so that it has a correct numeric filename.