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Import fax documents

There are a couple of different ways to import fax documents. The preferred method is to import them from a disk (or over the network) using the fax management property page in Mailbox Administration. Alternatively, you can import them one at a time using the fax on demand administration options in the subscriber menu; this requires you to fax the documents into the mailbox first.

Importing via Mailbox Administration

For this method, run Mailbox Administration and open your FOD mailbox in the mailbox editor. Select the fax management property page. In the Fax Documents section, right-click on the list box and select Import Fax Documents from the context menu. This will open the Import Fax Documents dialog, shown below.

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Navigate to the TIFF file you want to import and select it, then click Open. The file will be imported into the mailbox with the same name, so you may need to rename it. In order for callers to be able to select the document, it must have a name with all numeric characters. In the example shown, the file cover.tif must be renamed to something like 100.tif (or whatever number you choose). The only exception is if the mailbox will only have one fax document. In that case, the system automatically selects that document as the one to be sent, so it can have any valid filename.

To rename a file, right-click on the file in the Fax Documents list and select Rename. In the dialog that appears, enter the new filename, using only numeric digits. Include the .TIF extension at the end. Click OK to accept the new name.

Once a document has been imported and given an appropriate filename, it is immediately available for callers to select. It is not necessary to record a description for the document, although it may be helpful to callers if you do so. That option is discussed in the Manage Fax Documents section.

Importing via Touch Tone

To import a fax document via touch tone, follow these steps. You must be calling from your fax machine to do this, as the system will automatically switch to fax receiving mode when you reach the final step:

1.	Call the VMS from your fax machine and log into the mailbox that will hold the fax documents.

2.	Press 5 for the voice options menu.

3.	Press 8 for fax retrieval setup.

4.	Press 1 to create a new fax.

5.	When prompted, enter the number of the fax you want to create, then press #. The number may be up to 19 digits in length (shorter is better).

6.	Press 1 to record a description for the fax, or press # to skip this step.

7.	Record the description. Press # when finished.

8.	Press 1 to accept the recording, or press 2 to re-record it (repeating step 7).

9.	When prompted, press the Start (or Send) button on your fax machine to send the fax.

When the system finishes receiving the fax, it will put it in the mailbox as a new fax document with the name you entered. You can repeat these steps for as many faxes as you wish to import.